In the office
The load arrives already entered.
The customer, metals and weights arrive from the gate on the same load. Check the details, confirm the prices and press Complete.
For a permitted site with Digital Waste Tracking set up, Complete normally starts the record on its way to Defra. With Xero connected and set up, the completed purchase can become a bill there too.
£200 a month, per site. £300 one-off setup per site.
See how it works
Check the load before you complete it.
Add missing information and check the metals, weights and prices while the load is open. When a record is due to Defra, the Defra page shows whether it has been accepted or still needs attention.
- Check the price
- An unpriced metal says ‘Not priced yet’. Add its price before you complete the load.
- Find a load
- Search recent loads by customer, number plate or metal. Use the slip code or load number to look further back.
- Put a mistake right
- An authorised person can cross out a load taken in error. Its original details stay on record with who crossed it out and why. A payment already recorded stays recorded.
Record the payment separately.
Pay the customer outside ScrapLog. If you keep payment records here, record the method and reference once the money has gone. ScrapLog adds the name of the person recording it. Completing a load does not pay the customer or record a payment.
If you already keep payment records in another app, name it in Settings so ScrapLog tells staff where to look. Naming the app does not itself set up a connection.
- ID copies
- Choose whether ID copies are kept in ScrapLog or in another named app. The yard still checks the customer’s identity.
The ID tick on each load
The yard can choose whether ScrapLog asks for an ID-check tick on each load. That is a separate choice from where the copies are kept.
From a completed load to a Xero bill.
The owner connects the yard's Xero account and chooses the accounts for metal purchases and charges. Each completed purchase can then become a bill, with the customer, metals and any charges on it.
- Choose when to send
- Sending on Complete is the default. The owner can instead choose to send each bill with the Send bill to Xero button.
- Choose its status
- Bills arrive as drafts by default. The owner can choose awaiting approval or approved instead. An approved bill still needs paying.
Customers and setup
Link existing Xero contacts by name and postcode. If the match is unclear, choose the contact once; ScrapLog remembers it. You can also add a new customer to Xero from their load.
A missing account or charge link holds the bill for attention. Link a metal to its Xero item and its bill lines carry the kilos and price per kilo. A line with a percentage deduction, or one that comes to exactly half a penny, goes as a single amount.
Who can use Xero in ScrapLog?
Xero bills and customer links start with the owner only. The owner can give the office permission to see and send bills, and separately to choose Xero contacts.
Bring your regular customers and prices.
Import names, addresses, postcodes and number plates. Paste your price list and check the preview before saving. ID documents do not come across in the file.
Files and list sizes
For customers, upload a CSV, TSV or text file, or paste cells copied from a spreadsheet. ScrapLog flags possible duplicates for you to check. Paste up to 500 rows at a time for prices.
Print the records you need.
Choose the dates and print records of metal received and sent out. Each pack includes up to 500 incoming loads and 500 outgoing loads; use smaller date ranges if there are more.
Take a closer look
See a load through ScrapLog.
Ask for a demo from the gate entry to the office record. Bring the person who runs your office so you can check it together.